Ubeeo integration: candidates screened and prescreened before the interview

What weighs on an in-house recruiting team

• Managers waiting for a shortlist. The manager wants candidates to meet, not a stack of resumes to read.
• The same questions on every call. Availability, location, salary expectations: prescreening repeats itself from one candidate to the next.
• Interviews that are hard to compare. Every manager asks their own questions and takes notes their own way.

How the Ubeeo integration works

1. Connection. During setup, an Ubeeo admin authorizes the connection from Delectus.
2. Sync. Job postings, applications and resumes come in automatically, read-only.
3. Screening. The AI ranks, the agents prescreen, the interview is well equipped, and your team decides.

What is Ubeeo?

Ubeeo is recruiting software from the Netherlands, used mainly by companies that manage their hiring in-house.

Delectus connects to Ubeeo to take on the most time-consuming part of selection. Applications keep coming into Ubeeo as they do today, and Delectus receives them read-only to do its work.

In practice, nothing changes for candidates applying on your careers page or to job ads posted from Ubeeo. The difference shows after they apply: they get a quick first conversation instead of a long silence before the first call.

Prescreen Ubeeo candidates without missed calls

Prescreening is useful, but it's expensive in phone calls. With Delectus, the SMS prescreening agent texts the candidate, introduces itself as an AI, asks for their consent and then asks the job's questions. The candidate replies when they can, without having to step away for a call.

If the messages go unanswered after two follow-ups, the voice prescreening agent calls. If the call doesn't get through, the recruiter is notified and takes it from there. Answers are filed in the candidate profile, criterion by criterion, and an interview can be booked directly on the recruiter's calendar.

Give the manager interviews they can compare

For each role, Delectus prepares an interview kit with questions and scoring criteria. The interview can be run on video in the platform, with a real-time transcript and suggested follow-ups on topics not yet covered.

At the end, the report analyzes the answers by theme (technical skills, soft skills and motivation), quoting what the candidate said. The manager compares candidates on the same basis, and the decision gets made faster.

For a first round, the interview can also be run by Alicia, the Delectus AI interviewer, at a time that suits the candidate. The recruiter reviews the report and decides who meets the manager. Later rounds are still run by your team, with the same transcript and the same report.

How the Ubeeo integration works

It all starts with authorizing the connection, done from Delectus by whoever administers Ubeeo. Open jobs and applications then come in automatically. For each role, you review the criteria the AI will apply and the prescreening questions, then choose the channel the agents will use to contact candidates.

Recruiters keep running their hiring in Ubeeo. Delectus becomes the place where they read the rankings, follow the agents' conversations and prepare interviews. The manager, meanwhile, gets comparable reports instead of scattered notes.

Which roles benefit most?

Roles that get lots of applications, roles whose candidates are out in the field and rarely read email, and roles that require checking specific requirements before the interview: hours, driver's license, certifications, mobility. These are often the searches where every day saved counts.

A company with a presence in several countries

Companies that use Ubeeo often hire in the Netherlands, Belgium and France. Delectus reads resumes in these different languages and compares them with the same criteria. The agents can talk with candidates in French, and the data stays hosted in the European Union.

Interview reports follow the same structure from one country to the next, which helps a manager based in the Netherlands follow a search run in France.

Frequently asked questions