Heyrecruit integration: every application from your careers page handled

A well-promoted job, then a flood to manage

• More applications than time. A visible job ad draws a crowd. Reading every application by hand quickly becomes impossible for a small team.
• Candidates who never hear back. For lack of time, some candidates never get any news. That's bad for the company's image.
• Hiring on top of everything else. At a small business, the person hiring often has another job. Recruiting comes after the emergencies.

How the Heyrecruit integration works

1. Authorization. Whoever administers Heyrecruit authorizes Delectus to read your recruiting data.
2. Sync. Job postings and incoming applications come into Delectus automatically, read-only.
3. Processing. Resumes are ranked, and the agents prescreen shortlisted candidates and offer an interview.

What the Heyrecruit integration brings a small business

Heyrecruit is recruiting software used by German-speaking companies, notably to post their jobs and present the company to candidates. It helps attract applications. Handling them one by one is still the team's job.

The Heyrecruit integration hands that work to the Delectus agents. For a small business that also hires in France, it means every application is read and every shortlisted candidate is contacted quickly, even when nobody has time that day.

Read every application, not just the first ones

Every resume is read by the AI as soon as it arrives and compared with the role's criteria. The ranking comes with its reasons, and the candidate profile shows a summary of the candidate's strengths and gaps. You start with the closest profiles without the others disappearing: a candidate ranked low stays visible.

A quick reply to shortlisted candidates

For the profiles you're interested in, the SMS prescreening agent contacts the candidate, says it's an AI, gets their consent and asks the job's questions. The candidate replies when they can. The conversation can also happen on WhatsApp, and the voice prescreening agent calls if messages go unanswered after two follow-ups.

When the answers fit, the agent offers an interview in your actual open slots. You're notified as soon as a candidate replies, and the job's kanban board shows where everyone stands.

Candidates know from the first message that they're talking with an AI, and they can end the conversation whenever they like. If they have a question about the role, the agent answers it based on the job posting or passes it on to the recruiter. For a small company, it's also a way to take care of the image it gives candidates.

Example: a job ad that draws a crowd

A small business posts a field service technician role in France. In one week, about sixty applications come in. They're all read and ranked in Delectus. The HR manager, who also runs payroll, opens the list on Friday, keeps eight profiles and starts prescreening.

The SMS prescreening agent checks each one's service area, driver's license and availability. By Monday, four candidates have confirmed and picked a slot. The others get an answer instead of waiting with no news.

You can follow each candidate's progress on the job's kanban board, and interviews are booked in the built-in calendar, synced with Outlook or Teams.

Keep candidates for future jobs

Synced applications stay in the Delectus candidate database. When a similar job opens, candidates you already know are suggested to you. For a small business that regularly hires for the same roles, it's often the fastest way to find someone.

Less data entry, no change of tool

The sync is read-only. Your jobs and careers page are still managed in Heyrecruit, and nothing is changed there. Data processed by Delectus is hosted in the European Union and is never used to train models.

Frequently asked questions