What slows down hiring at scale
- Hundreds of applications per role. For some roles, each job gets a volume nobody can read with the same attention from the first resume to the last.
- Recruiters across several sites. Teams are spread across regions or countries, and each one screens and qualifies in its own way.
- Delays that cost you candidates. When first contact waits several days, some candidates have already accepted elsewhere.
How the SmartRecruiters integration works
- You authorize the connection. During setup, a SmartRecruiters admin authorizes access from Delectus.
- Data arrives read-only. Jobs, applications and resumes are synced into Delectus. Nothing is written to SmartRecruiters.
- The agents take over. Resume analysis, prescreening by text or phone and interviews happen in Delectus, against each job's criteria.
What SmartRecruiters does, what Delectus adds
SmartRecruiters organizes hiring; Delectus takes on part of the repetitive work.
| Step | In SmartRecruiters | With Delectus |
|---|---|---|
| Job distribution | Posting and source tracking | The job's criteria guide the analysis |
| Screening applications | Review by recruiters | Every resume ranked with its reasons |
| First contact | Organized by the team | SMS and voice agents, follow-ups, scheduling |
| Interviews | Scheduling and feedback | Kit, transcript, report by theme |
| Decision | Recruiters and hiring managers | Recruiters and hiring managers |
Why add Delectus AI to SmartRecruiters?
SmartRecruiters is a talent acquisition platform used by large companies that hire in large numbers. It organizes job distribution, application tracking and collaboration between recruiters and hiring managers. What it leaves to teams is reading resumes, the first conversations with each candidate and interview preparation.
That's where Delectus steps in. Every synced application is read by AI, compared with the job's criteria and ranked with an explained match score. Shortlisted candidates are contacted by the prescreening agents. Your recruiters keep their time for interviews and decisions.
Read every application with the same rigor
In high-volume hiring, the risk isn't only lost time. It's also reading the first fifty resumes carefully and the rest much faster. Delectus applies the same criteria to every application, the first as well as the last, and gives the reasons for each ranking.
The criteria come from the job and from what you consider essential for the role. A recruiter in Lyon and a recruiter in Lille working on the same type of role see candidates ranked the same way. They can then narrow down by experience, skill or location, and open each profile's summary.
Prescreening by text and phone, with no queue
The SMS prescreening agent can contact all shortlisted candidates at the same time, which no team can do by phone. It introduces itself as an AI, gets the candidate's consent and asks the job's questions: availability, shifts, willingness to relocate, pay, or a condition specific to the role such as a license or certification. The conversation can also take place on WhatsApp.
Those who don't reply get two follow-ups, then the voice prescreening agent calls them. If the call doesn't go through, the recruiter is alerted. Candidates who fit pick an interview slot from recruiters' real availability, thanks to the calendar synced with Outlook and Teams.
Interviews that are comparable from one site to another
Each job's interview kit sets the questions and scoring criteria. The first round can be handed to Alicia, the AI interviewer, at a time that suits the candidate. Later rounds take place by video in the platform, with a real-time transcript and suggested questions on themes not yet covered.
The end-of-interview report sorts the answers by theme and quotes the passages that support them. Hiring managers compare finalists on a common basis, even when they were seen by different people.
Where to start with the SmartRecruiters integration?
With a scope this broad, it's best to start small. Pick a role where application volume is a problem, for example customer advisor, technician or sales associate positions open across several sites. Check with the recruiters involved that the job's criteria really reflect what they consider essential, then look at the first rankings and the first prescreenings.
Once the criteria are validated for that role, you extend to other job families one job at a time. Recruiters who don't use Delectus yet keep working in SmartRecruiters as before, since nothing is changed there.
Governance and data for the SmartRecruiters integration
For a large company, the data question comes up fast. The sync is read-only: Delectus changes nothing in SmartRecruiters, which remains your system of record. Data is hosted in the European Union, is not used to train any model and follows your retention periods.
The agents tell candidates they are an AI, and no decision is made without a recruiter. Both points matter for informing candidates and for the human oversight the EU AI Act expects in recruiting.
Frequently asked questions
Does Delectus replace SmartRecruiters?
No. Delectus works alongside SmartRecruiters. The ATS remains your tool for posting and tracking, and Delectus handles resume analysis, prescreening and interview preparation.
Does Delectus write to SmartRecruiters?
No. The sync is read-only. Delectus reads jobs, applications and resumes, without changing anything in SmartRecruiters.
How do I connect SmartRecruiters to Delectus?
A SmartRecruiters admin authorizes the connection from Delectus during setup. Jobs and applications are then synced automatically.
Is the integration suited to high-volume hiring?
That's actually where it helps most: every resume is read against the same criteria, and the SMS agent can contact all shortlisted candidates at the same time.
Are candidates told that AI is being used?
Yes. The prescreening agents and Alicia introduce themselves as an AI from the start of the conversation, and the candidate can stop it at any time.
