HR Office integration: a small HR team, hiring that stays on track

Hiring while you handle everything else

• Recruiting comes after the emergencies. Payroll, time off, employee questions: in a small HR team, applications often have to wait their turn.
• Back-and-forth to book an interview. Finding a time that works for both the candidate and the manager takes several messages.
• Little time for each candidate. Reading, calling back, following up: every application takes time the team doesn't have.

How the HR Office integration works

1. Connection. A HR Office admin authorizes Delectus to read your recruiting data.
2. Sync. Job postings, applications and resumes arrive in Delectus, read-only.
3. The agents take it from there. Resumes ranked, candidates prescreened and interviews offered in your open slots.

Why the HR Office integration helps a small HR team

HR Office is software HR teams use to track their hiring. In a small organization, the same person often handles applications and every other HR topic, and recruiting is the first thing to fall behind.

The HR Office integration hands Delectus the tasks that take time without needing your judgment: reading every resume, contacting shortlisted candidates, setting up the first interview. You keep the decisions and the interviews that matter.

Applications screened while you're busy elsewhere

Every resume is read as soon as it arrives and compared with the role's criteria. You open a list of applications that are already ranked, with the reasons for each ranking and a summary of strengths and gaps. A notification tells you when a candidate replies to an agent.

A candidate ranked low doesn't disappear. Everyone stays visible in the list, and you can move forward a profile the AI placed lower. The ranking is there to help you start with the right applications, not to decide for you.

Interviews booked without the back-and-forth

For shortlisted candidates, the SMS prescreening agent asks the job's questions and, if the answers fit, offers a slot straight from your calendar. The calendar syncs with Outlook or Teams, so the agent only offers times when you're free. If a manager needs to join, you assign them a task in the tool.

The voice prescreening agent calls candidates who haven't replied after two follow-ups. You're alerted if someone can't be reached.

Example: a week of hiring alongside everything else

A solo HR manager at an eighty-person company opens an accountant role. Applications arrive in Delectus, screened as they come in. On Wednesday, she takes twenty minutes to approve five profiles. The SMS prescreening agent contacts them, and three interviews are booked on her calendar before the end of the week.

She runs the interviews on video in Delectus and gets the reports at the end. The accounting manager reads the same documents before giving his opinion.

You then find each candidate on the job's kanban board, with their answers, notes and interview date. A notification tells you as soon as something happens, so you don't have to keep checking every hour.

Stay in control at every step

Nothing goes out without your approval. You choose which candidates to contact, you review the answers, you decide who moves on to an interview. The agents handle the messages, follow-ups and scheduling, not the decisions.

What the integration doesn't touch

Delectus reads data from HR Office and changes nothing there. Your employee records and other uses of HR Office are left alone. Data processed by Delectus is hosted in the European Union and is never used to train models.

Frequently asked questions