High-volume hiring in a large group
- Large volumes. A large group's job postings draw lots of applications, and local teams can't read them all with the same care.
- Processes set from above. The hiring process is defined at group level. French teams have to save time without stepping outside it.
- Prescreening that eats up time. Checking every candidate's availability, mobility and expectations takes hours each week.
How the Darwinbox integration works
- You authorize the connection. During setup, an admin on your Darwinbox account authorizes Delectus to read your job postings and applications.
- Applications arrive in Delectus. Job postings, applications and resumes are pulled in automatically, read-only: nothing is changed in Darwinbox.
- The agents take it from there. Each resume is compared with the job, then the prescreening agents reach out to the candidates you shortlist.
What does the Delectus Darwinbox integration add?
Darwinbox is an HR management platform born in India, used by large companies to manage their people, recruiting included. It's often chosen by groups that operate in several countries.
Delectus doesn't replace Darwinbox. It sits on top of the recruiting side and takes on some of the work the software leaves to your team: reading resumes, reaching out to candidates and preparing interviews. You keep Darwinbox for everything else.
The connection is read-only. Delectus pulls in your job postings, applications and resumes but writes nothing back to Darwinbox: your records and statuses stay exactly as they are. The data is hosted in the European Union, is never used to train models and follows your retention periods. The decisions stay with your team.
Save time without leaving the group's process
In a large group, the hiring process is often fixed and the HR platform isn't up for negotiation. So the French team looks for ways to move faster within that framework.
Delectus fits that need because it changes nothing in Darwinbox. It pulls in job postings, applications and resumes read-only, handles the reading, ranking and prescreening, and leaves the decisions to your teams. The group's process stays intact.
Screen Darwinbox applications without reading every one
Every resume pulled in from Darwinbox is read by the AI and compared with the role's criteria. You get a ranking with a fit score for each candidate and the reasons behind it: closely related experience, a must-have skill found in the resume, a compatible location. A summary sets out their strengths and gaps.
The applications you bring in also grow your candidate database. When a new job opens, Delectus suggests past candidates who fit it, and you can search your database in plain language, then narrow down by experience, skills or location.
Prescreen by text and by phone
For the candidates you shortlist, the SMS prescreening agent sends a first message, introduces itself as an AI and asks for the candidate's consent before asking the job's questions. It understands free-form answers, follows up when an answer is vague and spots answers that contradict each other. The conversation can also happen on WhatsApp.
If there's no reply after two follow-ups, the voice prescreening agent calls. If the person still can't be reached, you're notified and take it from there. Answers come back sorted by criterion, and when they fit, the agent offers an interview in your actual open slots, thanks to the calendar synced with Outlook and Teams.
Example: a sales hiring campaign
The group opens ten sales positions in France over the same period. Applications pour into Darwinbox by the hundreds, then into Delectus, where they're ranked by role with the reasons behind each score.
The SMS prescreening agent contacts the shortlisted profiles, checks their region and availability date, and offers interview slots. The voice agent calls those who haven't replied. Regional managers get short lists that are already prescreened.
Interviews that are prepared and comparable
For each role, Delectus prepares an interview kit with questions and scoring criteria drawn from the job posting. The interview can be run by Alicia, the AI interviewer, or by you on video, with a real-time transcript and suggested follow-up questions. The report by theme that follows lets you compare candidates on the same criteria.
Frequently asked questions
Does Delectus replace Darwinbox?
No. You keep Darwinbox for your employees and for tracking your hiring. Delectus adds to it to read resumes, prescreen candidates and prepare interviews.
Does Delectus change data in Darwinbox?
No. The connection is read-only: Delectus pulls in your job postings, applications and resumes without writing anything to Darwinbox.
How do I connect Darwinbox to Delectus?
During setup, an admin on your Darwinbox account authorizes access from Delectus. Job postings and applications then come in automatically.
Do candidates know they're talking to an AI?
Yes. The SMS and voice prescreening agents introduce themselves as an AI from the very first message and ask for the candidate's consent.
Where is the data from Darwinbox hosted?
In the European Union. It's never used to train models and follows your retention periods.
