Where time gets lost between SmartSearch and your clients
- Searches that mix volume and nuance. Some assignments mean going through lots of profiles, others mean reading a handful of careers in depth.
- Long interview prep. Before every interview, you have to reread the career, prepare the questions and know what to dig into.
- Reports to write. After the interview, the report for the client still takes an hour of writing.
From SmartSearch to Delectus in three steps
- Connection. During setup, an administrator authorizes access to SmartSearch, with nothing to install.
- Sync. Jobs, candidates and their documents arrive in Delectus. SmartSearch stays as it is.
- Work in Delectus. Resume reading, prescreening by text or phone, prepared interviews and client submissions.
Setting up the SmartSearch integration
SmartSearch is software used by recruitment agencies and executive search firms. All it takes is for an administrator of your SmartSearch to authorize access from Delectus. Jobs, applications and resumes are then picked up automatically, and every new resume is analyzed as soon as it arrives.
You decide each role's criteria and prescreening questions. The AI ranks, summarizes and prepares. The agents reach out to shortlisted candidates, and you stay in control of every step.
Getting up to speed is quick. One role is enough to see how the AI reads your resumes and how candidates respond to the agents. You then extend to your other assignments at your own pace, without changing how your team is organized.
What Delectus adds to your SmartSearch
With SmartSearch, your data is well organized. What's missing is the time to put it to use for every new request. Delectus brings an AI read of every resume, a candidate database you can search in plain language and recommendations of past candidates as soon as a role opens.
On the candidate side, the SMS prescreening agent opens the conversation and the voice agent takes over when messages go unanswered. On the client side, candidate submissions are generated in your agency's format, with their versions and a share link. Your team stays in charge of every decision.
Reading your SmartSearch candidates' careers
Every resume picked up from SmartSearch is summarized by AI, with the key career milestones and a summary of strengths and gaps against the assignment. For high-volume assignments, the match score ranking orders your reading.
The AI chat answers your specific questions about a profile, based on the resume. You prepare your approaches and interviews from a read that's already structured.
From interview kit to report
For each assignment, Delectus prepares an interview kit with the questions and evaluation criteria. The video interview is transcribed in real time, and the tool suggests follow-up questions on topics not yet covered.
The topic-by-topic report quotes the candidate's answers. It gives you the material for the client report, which you complete with your own analysis. Less time writing, more precision.
Example: a key account sales manager search
A firm is looking for a key account sales manager for a software company. Delectus ranks the profiles picked up from SmartSearch and summarizes the closest ones.
The SMS agent checks the shortlisted candidates' interest and pay expectations. The consultant runs the interviews with the prepared kit and writes the reports from the transcribed interviews.
Your SmartSearch data stays untouched
The connection is read-only. Delectus picks up your jobs, candidates and their resumes, but writes nothing to SmartSearch: your records, statuses and history stay exactly as they are.
Synced data is hosted in the European Union, is never used to train models and follows your retention periods. Candidates contacted by the agents are told from the very first message that they're talking to an AI, and can end the conversation at any time.
Frequently asked questions
Do I have to leave SmartSearch to use Delectus?
No. You keep SmartSearch. Delectus fits into the way you work and takes on resume reading, prescreening and interview preparation.
Does Delectus change data in SmartSearch?
No. The connection is read-only: Delectus picks up your jobs, candidates and their resumes without writing anything to SmartSearch.
How long does it take to connect SmartSearch?
The connection is made during setup, as soon as a SmartSearch administrator has authorized access. Data then arrives with no double entry.
Does Delectus work for executive search?
Yes, especially for career analysis, interview preparation and reports. Approaching targets stays in your consultants' hands.
Where is the synced data hosted?
In the European Union. It's never used to train models and follows your retention periods.
